top of page

Academic Policies

8.1 Attendance Policy and Procedure

8.1.1 Attendance Policy 

Students are expected to attend classes regularly. Classroom participation is often one of the necessary and important requirements to learning and in many cases is essential to the educational objectives of the course. Students are required to attend more than 70% of the scheduled sessions throughout the entire program.

8.1.2 Attendance Procedure

When a student falls below 80% of attendance, they will receive a verbal warning from their instructor. When a student falls below 70% of attendance they will be placed on probation for the remainder of the program. The student will be notified of their probation status and they will be required to meet with the Academic Program Director or student advisor. Students who arrive to class more than 10 minutes after the class is scheduled to commence will receive an unexcused absence for that class period, subject to review by the instructor. 

8.2 Academic Probation and Dismissal Policies

The Academic Program Director may place a student on academic probation if the student is not making satisfactory academic progress as per Virscend University’s GPA requirement. The student's grade point average will be monitored at the end of each semester when grades are posted. Should the student's GPA fall below 3.0 for MBA program students and 2.0 for BS program students, a student may be placed on academic probation. This will result in a formal advisory note, which will be sent to the student by mail or email, explaining the reason for the probation. If the student wishes to appeal the formal advisory, the student is to submit a written request for an administrative academic review to the Office of Academic Programs: 


Virscend University, 16490 Bake Parkway, Irvine, CA 92618


After the completion of the currently enrolled term, the student will have two additional terms to bring his or her grade point average up to or exceeding the minimum standard of the institution. The Academic Program Director will offer assistance in locating a suitable tutor, should such service be requested by the student. Any student seeking a tutor is financially responsible for the cost of all such tutoring. Thereafter, the student's failure to achieve satisfactory academic progress may result in dismissal from the program. 

8.3 Leave of Absence Policy and Procedure

8.3.1 Leave of Absence Policy

  • Students who find it necessary to take time away from their studies for any reason (personal, medical, emergency, etc.) may request to take a Leave of Absence with the Office of Academic Programs. 

  • Leave of Absence application is reviewed by the Program Director.

  • Upon approval, Leave of Absence is valid for 1 semester.

    • Should the student need a longer leave of absence, they must reapply when their leave is over​

8.3.2 Leave of Absence Procedure

  • Should circumstances be such that a leave of absence is to be requested, a student must fill out and submit the Leave of Absence application online

  • The application will be reviewed by the Program Director and a decision is normally made within 5 working days.

  • Once a decision has been made, the student will be notified that the Leave of Absence has either been approved or denied

8.4 Incomplete Grade Policy and Procedure

8.4.1 Incomplete Grade Policy

If you cannot complete all of the assigned work for a class and there is still a possibility of earning credit, you must contact your instructor to review the possibility of receiving an Incomplete (“I”) grade. Per Virscend University Policy, an Incomplete (“I”) grade may be assigned at the discretion of the instructor when the student has successfully completed approximately two-thirds or more of the course requirements. The Incomplete grade provides students with an extended period of time to complete course requirements. The reasons for requesting an incomplete are vast, such as illness that precludes you from attending class or studying, general hardships, or family emergencies; Virscend is willing to work with students in their specific situation. 

You cannot re-enroll for a class with an Incomplete (“I”) grade.


8.4.2 Incomplete Grade Procedure

To receive an Incomplete grade:

  • The student must contact their instructor to review the possibility of receiving an Incomplete grade.

  • If the instructor approves, the instructor will work with the student to complete the Incomplete Grade Form no later than 5 working days after the end of the term. The form will include the course work required to remove the Incomplete grade.

  • The student must submit their remaining assignments to the instructor, who will assign the final grade for the class.

  • The deadline for the student to complete the remaining assignments outlined in the form is one calendar year from the last day of the term in which the Incomplete grade was assigned or by the “Deadline for Completion” indicated in the form, whichever is earlier.

  • The Incomplete Grade Form will also include the “Grade Without Further Work,” which will be assigned if the student fails to complete the remaining assignments by the deadline.

  • After the student submits the remaining assignments to the instructor, the instructor will assign the final grade.


8.5 Add/Drop Policy and Procedure

8.5.1 Add/Drop Policy

  • 8.5.1a Add or drop within the first 10 working days of the semester
    • Students may add/drop course(s) within the first 10 working days of the semester without any administrative consequence. No instructor signature is required. However, the university encourages students to meet with the instructor or academic advisor to evaluate whether dropping a course is the best course of action

  • 8.5.1b Add or drop AFTER the first 10 working days and BEFORE the last 10 working days of the semester (Late add/drop)
    • A late fee will be charged for a late add/drop.

    • A late add/drop requires the acceptance and signature of the professor teaching the course as well as the Program Director.

    • A late drop will appear on transcripts as a “W”. In addition, the student will need to retake the course.

  • 8.5.1c Dropping a class within the last 10 working days of the semester 
    • Only done in special circumstances and need permission from the Program Director​

  • 8.5.1d Administrative Withdrawal
    • If a student is absent or stops showing up to classes, an instructor or administrator may withdraw a student from the course. It is the responsibility of the student to contact their instructor to notify him/her about any absence. Yet, it is at the discretion of a professor to determine whether the absence can be excused. If a student is administratively withdrawn, they will receive an F and will have to retake the course.

8.5.2 Add/Drop Procedure

  • 8.5.2a Add or drop WITHIN the first 10 working days of the semester
  • 8.5.2b Add or drop AFTER the first 10 working days and BEFORE the last 10 working days of the semester
    • Email the faculty teaching the course you wish to add or drop. You must inform the teaching faculty before submitting the form.

    • Fill out and submit the add/drop form online. The form will then be sent to the teaching faculty and the Program Director. 

    • The Office of Student Success will send you a confirmation email, typically within 5 business days of submission. 

    • Refunds are processed via the refund policy if applicable. 

  • 8.5.2c Add or drop WITHIN the last 10 working days of the semester. 
    • If you need to add or drop a class within the last 10 business days of a semester, please follow the procedure above. The process will include a special review by the Program Director will be completed to approve your add/drop request.

8.6 Student Records and Transcripts Policy and Procedure

8.6.1 Student Records and Transcripts Policy

Student records for all students are kept for ten years. Transcripts and diplomas are kept permanently. Students may inspect and review their educational records. 


8.6.2 Student Records and Transcripts Procedure

Attendance Policy
Academic Prbatieon
Leave of Absence
Incomplete Grade Policy and Procedure
Add/Drop Policy and Procedure
Student Records and Transcripts
bottom of page